FINANCE-FIRE-RECREATION-ADMINISTRATION
COMMITTEE MINUTES
TUESDAY, JANUARY 4, 2005
The meeting of the Evendale Council Committee for Finance, Fire, Recreation and Administration was called to order at 7:00pm. Councilmembers Albrinck (Chairman), Vonderhaar, and Smiley-Robertson were present. George Snyder, Village CFO and Assistant to the Mayor, Jack Cameron, were also present.
Fire Also present for the Fire Committee Meeting was Chief
John Vail.
The only item on the agenda under for the Fire Department was to address the
reappointment of specialists. This has to do with the Inspection Department under which each appointed specialist received a stipend of $750.00. The stipend is justified due to the requirement that they maintain certification and the additional work that they perform. Mr. Vonderhaar moved that the Chief’s appointments be approved and Mr. Albrinck seconded. The appointment was unanimously approved by the Committee.
Recreation No meeting.
Finance Mr. Snyder indicated that the end of year balance was better than expected. The year-end unencumbered balance was approximately $860,000 better than budgeted. Approximately $400,000.00 of this sum reflects contingency funds from year to year that are never expected to be used but properly budgeted. Mr. Snyder suggested that he is looking to have an annual encumbered balance of $600,000.00 roll over from year to year.
Mr. Cameron presented four (4) options to prepare and maintain a website. Under the four (4) companies, Mr. Cameron, after reviewing each, suggested Virtual Town Hall. The initial cost was not only significantly less, but Mr. Cameron stressed that this company has done websites for many municipalities across the country where the other candidates would have to create a new website from scratch and do not have a long track record in this area. Specifically, discussions have been centered around making it more interactive and easier to update data. Committee members were to review the samples provided and get back to Mr. Cameron by Friday, January 7, 2005.
Administration Mr. Snyder reminded us that we must obtain the new postage meter. This must be done by June; however, he wanted to go ahead and get it set up now and requested approval to spend the approximate $4,100.00. The committee unanimously approved this acquisition as well.
Other Items - Councilmember Smiley-Robertson shared with us some of the continuing discussions she has had along with Mayor Apking with the employee representatives regarding compensation. She indicated that overall, the employees were happy with the process and that she and the Mayor were still evaluating other issues.
On motion by Mr. Vonderhaar, seconded by Mr. Albrinck, the meeting adjourned.
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J Jeffrey Albrinck, Chairman
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